Trust registration in Khyber Pakhtunkhwa (KP) involves a structured process where you must carefully prepare documents and follow all legal requirements outlined in the Khyber Pakhtunkhwa Trust Act, 2020. Trust registration allows your organization to function legally and transparently, helping you achieve philanthropic or social goals with clarity and efficiency. By understanding each step in detail and meeting all the conditions, you can avoid unnecessary delays and ensure a smooth registration experience.
Understanding Trust Registration in Khyber Pakhtunkhwa
To begin the trust registration process in KP, you need to submit an application directly to the Director. Ensure that you include every essential document required by the law. When preparing your application, double-check that it complies with legal standards because authorities strictly verify the authenticity of the trust and its members. This verification helps establish transparency and maintain accountability. If you organize your documents efficiently and submit them properly, the entire process becomes faster and more convenient.
Key Documents Required for Trust Registration in KP
When registering a trust, you must meticulously gather and present various critical documents. These documents serve as proof of compliance and help ensure the registration process proceeds without any hiccups.
Original Trust Deed
Draft the trust deed on a stamp paper worth Rs. 500. Each page of the deed requires signatures from the authors, trustees, and all other individuals associated with the trust. Additionally, a Notary Public must attest to the document to confirm its authenticity. Carefully review the trust deed before submission to avoid any errors.
Memorandum of Association
Prepare the Memorandum of Association as required by Schedule-I of the Khyber Pakhtunkhwa Trust Act, 2020. Clearly outline the objectives, structure, and operational framework of the trust to meet legal requirements and avoid potential ambiguities later on.
Affidavit under Section 10
Submit an affidavit as per Schedule II of the Act, confirming the authenticity of the trust and its members. Draft the affidavit carefully to include all required details and have it attested for validity.
Copies of CNICs or Passports
Provide clear and legible copies of the CNICs or passports of the authors, trustees, witnesses, and other key individuals involved in the trust. Get these copies attested to ensure they meet legal standards.
Proof of Registered Office Address
Include proof of the trust’s registered office address, such as an electricity bill, Sui Gas bill, rent agreement, or mutation document. Ensure the address details match the information mentioned in the application to avoid complications.
No Objection Letter
Obtain a no-objection letter signed by the landlord of the trust’s office premises. This letter must explicitly state that the landlord consents to the premises being used for trust activities.
Affidavit of No Criminal Involvement
Draft and submit an affidavit on Schedule III confirming that neither the trust nor any of its members have a criminal background or face ongoing legal proceedings. This document plays a vital role in clearing any legal concerns.
Bank Challan
Deposit Rs. 5,000 under the government head of account CO3545 and attach the bank challan receipt with your application. Always double-check that the challan details are accurate to avoid processing delays.
Trust Members’ Details
Provide detailed information about all trust members on Schedule IV. Include names, addresses, contact numbers, and designations. Keeping this information organized helps authorities verify the members swiftly.
Additional Documents
Prepare to submit any other documents the Director may request to ensure compliance. Stay proactive in fulfilling these requirements to expedite the registration process.
Submission and Verification Process
Once you complete the application and compile all the required documents, submit them to the Director’s office. Always check for errors or missing details to avoid unnecessary rejections. After receiving your application, the Director thoroughly examines it to ensure completeness and compliance. If authorities identify any missing or incorrect documents, they return the application for correction. Hence, reviewing everything before submission can save you valuable time.
After approval at the Director’s level, the Assistant Director and Special Branch Police conduct further verifications. These authorities examine the trust’s background and check whether its members meet legal standards. Their verification ensures that only genuine, transparent, and law-abiding trusts operate in KP.
Physical Presence Requirement
During the registration process, the author of the trust and two witnesses must physically appear at the registration office. This requirement serves as a critical measure to validate the identities of those involved and uphold the authenticity of the registration process. To prevent any confusion, ensure that these individuals carry their original identity documents and are available at the specified time. Authorities verify their identity in person to safeguard against fraudulent registrations.
Why Trust Registration in KP is Important
Completing the trust registration process in Khyber Pakhtunkhwa offers numerous benefits. First and foremost, it ensures that your trust complies with legal requirements, thereby eliminating any potential legal risks. More importantly, a registered trust builds credibility among donors, partners, and other stakeholders. It can also access funding opportunities and government programs more effectively. By following the outlined steps and organizing the required documents, you can complete the process efficiently and gain significant operational advantages for your trust. Moreover, compliance helps you establish trust within the community, enabling you to make a positive social impact.
For Expert Legal Guidance
If you require expert legal guidance and support throughout the trust registration process, contact Osama Khalil, Lawyer & Legal Consultant.
Phone: +92-316-1829946 | +92-307-2732223
Email: osamakhalil9444@gmail.com | contact@khalilassociates.org